Whenever a meeting or an appointment is scheduled in Outlook, it may automatically schedule a Teams meeting. This will occur regardless if another web conferencing system is to be used (such as Zoom) or if the meeting will be held in-person.

In the above example, the Location field is populated with both Microsoft Teams Meeting and the address for the Zoom meeting. Additionally in the body of the message, attendees will also have a link to both a Zoom and Teams meeting.

When creating a meeting, a Teams invite can simply be removed by clicking on the Don't Host Online button on Windows (top) or disabling the Teams Meeting toggle on Mac (bottom). However, there is a setting to stop this behavior altogether.

Windows

1) Click on File, then click on Options towards the bottom left corner.

2) In the Outlook Options window, click on the Calendar tab.

3) Navigate down to the Calendar options section. To the right of Add online meeting to all meetings, click on Add Meeting Provider.

4) A dialog box will appear. Uncheck Add online meeting to all meetings. Click OK to save changes.

5) To verify that a Teams meeting will no longer automatically be generated, schedule a test meeting. A Teams meeting should not automatically be generated. The meeting location field should be empty, along with the message body.

Mac

1) On the top Menu Bar, click Outlook, and then Preferences. Alternatively, the shortcut combination is command (⌘) and comma (,).

2) In the Outlook Preferences window, click on Calendar.

3) Towards the middle of the Calendar window, click on the Configure button next to Add online meeting for all events.

4) Uncheck the box next to Add online meeting to all meetings. Click Save and then exit out of the settings window when done.

5) To verify that this was done successfully, schedule a test meeting. A Teams meeting should not automatically be generated. The Teams Meeting toggle switch should be off by default.

*NOTE: If you do not see the setting, you may need to check to see if your installation of Microsoft Office is up to date.

• On Windows, go to File > Office Account > Microsoft 365 and Office Updates. You will want to click on Update Now to see if you have any available updates.

• On Mac, go to Help > Check for Updates. The Microsoft Auto updater application will open.

We hope you have found this information helpful!

Please visit the Wesleyan ITS Knowledgebase to locate additional self-help instruction.

To request further assistance please:

• Contact the ITS Service Desk at (860) 685-4000 or
• Request IT Support  via the ITS Service Portal